Privacy Policy

Last updated: 21 July 2026

GCA respects privacy of students, parents, guardians, teachers, staff, and website visitors. This policy explains what personal data we collect, why we collect it, how we use it, and how we protect it.

Website: https://gcabd.com

1. Who We Are

GCA provides academic guidance, educational support, course information, registration services, and related student services, including opportunities for Bangla-medium students to access international qualifications.

2. Who This Policy Covers

Policy applies to:

  • Current and prospective students
  • Parents and legal guardians
  • Teachers, employees, and applicants
  • Website visitors
  • Anyone submitting forms or contacting GCA

3. Information We Collect

Depending on service used, we may collect:

Student Information

  • Full name
  • Date of birth or age
  • Gender, when required
  • Photograph
  • Student ID or registration number
  • School, class, academic level, and selected subjects
  • Academic records, grades, attendance, and progress
  • Exam registration and result information
  • Educational needs or accessibility information
  • Applications, enquiries, and communications

Parent or Guardian Information

  • Name
  • Relationship to student
  • Phone number
  • Email address
  • Address
  • Emergency contact details
  • Payment or billing information

Website and Technical Information

  • IP address
  • Browser and device type
  • Operating system
  • Pages visited
  • Date and time of visits
  • Referral source
  • Cookie and session information

Uploaded Information

When users upload documents, photos, certificates, or other files, we collect information contained within those files.

Avoid uploading images containing unnecessary location metadata, including EXIF GPS data.

4. How We Collect Information

We may collect data through:

  • Admission and registration forms
  • Course or counselling enquiries
  • Student portals
  • Online and offline classes
  • Exam and assessment processes
  • Email, phone, WhatsApp, and social media communication
  • Events, seminars, and workshops
  • Website cookies and analytics
  • Uploaded documents and media
  • Parent or guardian submissions

5. Why We Use Personal Data

We use personal data to:

  • Process student enquiries, applications, and registrations
  • Provide courses, academic support, and counselling
  • Maintain student records
  • Register students for classes, assessments, or exams
  • Track attendance, performance, and academic progress
  • Communicate with students and guardians
  • Process fees and maintain payment records
  • Issue certificates, results, or related documents
  • Organize educational events and activities
  • Provide technical and administrative support
  • Improve website, programs, and services
  • Protect students, users, staff, and systems
  • Prevent spam, fraud, misuse, and security threats
  • Meet legal, regulatory, safeguarding, and administrative duties

6. Privacy of Children and Minor Students

Many GCA students may be under 18. We handle minor students’ information with added care.

Where required:

  • Parent or legal guardian consent will be obtained.
  • Information will be collected only for valid educational, administrative, safeguarding, or legal purposes.
  • Students will receive age-appropriate privacy information.
  • Minor students’ data will not be used for unrelated advertising.
  • Photos, videos, testimonials, or achievements will not be published for promotional purposes without required consent.
  • Parents or guardians may contact GCA regarding minor student data.

Students should not submit sensitive information without parent, guardian, or authorized teacher guidance.

7. Photos, Videos, and Student Achievements

GCA may capture photos or videos during classes, ceremonies, competitions, seminars, or other activities.

Such content may be used for:

  • Academic records
  • Internal communication
  • Certificates and recognition
  • Website or social media publication
  • Promotional materials

Where required, GCA will obtain student or guardian consent before public or promotional use. Consent may be withdrawn for future use by contacting GCA. Withdrawal may not affect content already lawfully printed, published, or archived.

8. Cookies

Our website may use cookies to:

  • Keep website features working
  • Remember user preferences
  • Maintain secure login sessions
  • Measure website performance
  • Detect spam or misuse
  • Improve user experience

Users may block or delete cookies through browser settings. Some website features may stop working correctly afterward.

Login cookies, if used, may temporarily store authentication and display preferences. Logging out removes active login cookies where supported.

9. Embedded Content and External Links

Pages may contain embedded videos, maps, images, forms, or content from third-party websites.

Those providers may:

  • Collect technical or usage data
  • Use cookies
  • Track interaction with embedded content
  • Apply their own privacy policies

GCA does not control third-party privacy practices. Review provider privacy policy before submitting personal data.

10. Who We Share Data With

We may share necessary data with:

  • Authorized GCA teachers and staff
  • Examination boards and academic partners
  • Payment processors and financial institutions
  • Website hosting, email, analytics, and IT providers
  • Communication and learning-platform providers
  • Professional advisers, auditors, or service providers
  • Government, regulators, or law-enforcement authorities when legally required

Only necessary data should be shared for stated purpose.

GCA does not sell student or guardian personal data.

11. International Data Processing

Some service providers may store or process data outside Bangladesh. Where this occurs, GCA will take reasonable steps to use suitable providers and protect transferred information under applicable requirements.

12. How Long We Keep Data

We retain information only as long as needed for:

  • Educational and administrative services
  • Academic recordkeeping
  • Exam or certification requirements
  • Financial and audit obligations
  • Safeguarding and dispute handling
  • Legal or regulatory requirements
  • Security and fraud prevention

When information is no longer required, it will be securely deleted, anonymized, or archived where legally permitted.

13. Data Security

GCA uses reasonable administrative, technical, and organizational safeguards, including:

  • Restricted access
  • Account authentication
  • Secure hosting and backups
  • Software and security updates
  • Staff access controls
  • Monitoring against unauthorized access
  • Secure deletion where appropriate

No internet-based system offers absolute security. Users must protect passwords and notify GCA about suspected unauthorized access.

14. Your Privacy Rights

Subject to applicable requirements, students, parents, guardians, and other users may request:

  • Confirmation of data held by GCA
  • Access to personal data
  • Correction of inaccurate data
  • Deletion of data where allowed
  • Withdrawal of consent
  • Restriction of certain processing
  • Copy or export of provided data
  • Information about how data is used
  • Objection to certain promotional communications

For minor students, requests may need verification from parent or legal guardian.

GCA may retain information required for academic, administrative, security, legal, or regulatory reasons.

15. Marketing Communications

GCA may send course updates, event notices, or educational information where permitted.

Recipients may unsubscribe through message instructions or contact GCA. Essential academic, payment, safety, and administrative notices cannot always be disabled.

16. Automated Decisions

GCA will not make significant decisions about students solely through automated processing unless appropriate safeguards, transparency, and human review are provided.

17. Data Breaches

If a security incident affects personal data, GCA will investigate, limit impact, and notify affected persons or authorities where required.

18. Changes to This Policy

GCA may update this policy when services, technology, or legal requirements change. Updated version and revision date will appear on this page.

19. Contact Us

For privacy questions, consent withdrawal, corrections, or data requests, contact: https://gcabd.com/contact-us